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Staff Terms and Conditions

This isn't your everyday Terms of Service.

We're people with a purpose. Please read this thoroughly and keep it. It will answer most of your questions.

Cohere, LLC: The Members are the people, coworkers, groups and community. The Space is the building located at 418 South Howes.

We are a gathering of people finding a way to work better together, focusing on participation, helpfulness and friendship.

The members of Cohere share a fundamental desire to live and work flexibly, be social, help one another and welcome everyone into the community.

Our Values

How to BElong to Our Community:

  • BE yearning for interaction.
  • BE willing to introduce yourself, make friends and help.
  • BE ready to participate in impromptu and planned events.
  • BE eager to help everyone feel proud of our space and the people in it.
  • BE prepared for abundance.

Your Responsibilities (Cohere RULES! ;)

Cohere is quite different from your average working environment. We're not a serviced or fully staffed office, and the following things help us keep our prices accessible. In order to keep things ticking nicely, here are some essentials we ask everyone to be mindful of when using the space.

  • Participation is an extreme sport. You break or lose it, you replace it.
  • Bring problems with plumbing, electrical, HVAC, roof, flooding, broken keypads, natural disasters, etc. to the attention of a staff member (Angel or another Community Cultivator).
  • Never give out Cohere key codes to anyone.
  • Learn how to reset the Comcast router and use this as a first defense against an internet outage.
  • Pay your membership dues within 5 days of receiving your monthly invoice. Cohere will not chase you down. Put it in your calendar.
  • Engage in meaningful greetings. Pop in and out of all areas and offices to connect with one another.
  • Equipment and professional liability is your own responsibility (our insurance can’t cover it). Ask your insurance provider for "renter’s insurance."
  • Cleaning up after yourself, washing your dishes and tidying up is everyone’s responsibility. We work together to maintain a space we feel proud of.
  • Leave the spaces as you found them, or in better shape. (This includes cleaning up after your guests.)
  • Cohere is dog-friendly for polite and well-behaved pups only. See the Canine Membership addendum below.
  • Anyone who behaves in a manner that is destructive to the Space or the Members may be asked to leave. If anyone in our Space makes you feel uncomfortable, bring it to Angel’s attention right away.
  • Be responsible and respectful with your internet usage. No bit-torrent, porn or illegal activities. Respect other people’s privacy, confidentiality, safety, property and data. If the law comes looking for you, we will give you up immediately.
  • The last member out of each space is responsible for closing windows, shutting off lights and firmly closing all keypad-equipped doors.
  • Parking permits are $25/year and allow you to compete for our 14 spaces. Enforced M-F 7a-6p. A bike rack is located east of the building near the trash cans. Emergency bike parking (forgot your lock, rack is full) is on the raised outdoor patio only.
  • If you can’t use all of your allotted coworking days in a week, those days can be used within your invoice month but do not carry over to the next month.
  • Cohere members will usually sign for other members’ packages, but it isn’t guaranteed. Plan accordingly.

Your Needs and Rights

All Cohere memberships include access to the community and its resources, with only a couple of specific exceptions.

All memberships include:

  • A productive, enjoyable place to work 24/7.
  • Internet, desks, power and coffee.
  • An invitation to participate in the members-only discussion group.
  • Participation in social and learning events.
  • An incredible community of smart, friendly and helpful coworkers from all over Fort Collins and beyond.
  • Free Night Coworking is included with any membership (takes place every Wednesday from 5pm–midnight).
  • Opportunities to host events of your own, including classes and workshops.
  • The use of our drop-in and reservable conference rooms and gathering spaces, per your level of membership.

Exceptions for Wayfarers, Neighbors and Private Office Members

  • Wayfarer, neighbor and private office members may be assigned a shared mailbox if requested, based on availability.
  • Neighbor members have their own "permanent" desk where they can leave their belongings.
  • Private office members have their own lockable offices.
  • Private office members pay a damage deposit equivalent to one month of membership at sign-up and 30 days’ notice is required to terminate office membership. A damage deposit is retained for damages that exceed normal office wear and tear including but not limited to:
    • Spills on carpet that require professional cleaning: $125.
    • Holes larger than push-pin size that have to be filled and painted on walls/ceilings: up to $500. (Please use Command removable adhesives to hang things on walls.)
    • A replacement for a physical key: $25.
    • Broken window or door glass: cost of replacement.

Addendum A: Canine Membership

As a canine member of Cohere, you and your owner agree to the following:

  • Use your indoor voice and your outdoor potty.
  • Be gentle and loving to both humans and other dogs.
  • Allow your owner to brush you at least once a week and bathe you regularly— especially during shedding season.
  • Bring a bed, pillow or blanket to lay on while you cowork.
  • Make every effort to not wander while your owner is coworking.
  • Remind your owner to wash your bed/blanket/pillow once a month.
  • Understand that common areas are off limits to you. (This includes the Old Town conference rooms and the break room/kitchen level.)
  • Remind your owner to vacuum your office or work space at least once a week, and more often if you are a turbo-shedder. (You know who you are.)
  • Remind your owner to wash off your nose and paw prints from doors/windows once a week.

If any dog growls at, nips, bites or lunges at any other dog or human member they will be asked to stay at home.

If any member has severe allergies to dogs, canine memberships will be suspended.

Cobot Terms and Conditions

Cobot is the web platform used by Cohere to provide this website.

Terms of Service Although we may attempt to notify you via email when major changes are made, you should visit this page periodically to review the terms. Cobot may, in its sole discretion, modify or revise these terms and conditions and policies at any time, and you agree to be bound by such modifications or revisions. If you do not accept and abide by this Agreement, you may not use the Cobot service. Nothing in this Agreement shall be deemed to confer any third party rights or benefits.

Description of Service Cobot is an application to manage coworking spaces (the "Service") from Upstream - Agile GmbH ("upstream). You understand and agree that the Service is provided on an AS IS and AS AVAILABLE basis. upstream disclaims all responsibility and liability for the availability, timeliness, security or reliability of the Service. upstream also reserves the right to modify, suspend or discontinue the Service with or without notice at any time and without any liability to you.

Personal Use The Service is made available to you for your personal use only. You must provide current, accurate identification, contact, and other information that may be required as part of the registration process and/or continued use of the Service. You are responsible for maintaining the confidentiality of your Service password and account, and are responsible for all activities that occur thereunder. upstream reserves the right to refuse service to anyone at any time without notice for any reason.

Proper Use You agree that you are responsible for your own communications and for any consequences thereof. Your use of the Service is subject to your acceptance of and compliance with this Agreement. You agree that you will use the Service in compliance with all applicable local, state, national, and international laws, rules and regulations, including any laws regarding the transmission of technical data exported from your country of residence. You shall not, shall not agree to, and shall not authorize or encourage any third party to: (i) use the Service to upload, transmit or otherwise distribute any content that is unlawful, defamatory, harassing, abusive, fraudulent, obscene, contains viruses, or is otherwise objectionable as reasonably determined by upstream; (ii) upload, transmit or otherwise distribute content that infringes upon another party’s intellectual property rights or other proprietary, contractual or fiduciary rights or obligations; (iii) prevent others from using the Service; or (iv) use the Service for any fraudulent or inappropriate purpose. Violation of any of the foregoing may result in immediate termination of this Agreement, and may subject you to state and federal penalties and other legal consequences. upstream reserves the right, but shall have no obligation, to investigate your use of the Service in order to determine whether a violation of the Agreement has occurred or to comply with any applicable law, regulation, legal process or governmental request.

Content of the Service upstream takes no responsibility for third party content (including, without limitation, any viruses or other disabling features), nor does upstream have any obligation to monitor such third party content. upstream reserves the right at all times to remove or refuse to distribute any content on the Service, such as content which violates the terms of this Agreement. upstream also reserves the right to access, read, preserve, and disclose any information as it reasonably believes is necessary to (a) satisfy any applicable law, regulation, legal process or governmental request, (b) enforce this Agreement, including investigation of potential violations hereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, (d) respond to user support requests, or (e) protect the rights, property or safety of upstream, its users and the public. upstream will not be responsible or liable for the exercise or non-exercise of its rights under this Agreement.

Intellectual Property Rights upstream’s Intellectual Property Rights. You acknowledge that upstream owns all right, title and interest in and to the Service, including without limitation all intellectual property rights (the "upstream Rights"), and such upstream Rights are protected by international intellectual property laws. Accordingly, you agree that you will not copy, reproduce, alter, modify, or create derivative works from the Service. You also agree that you will not use any robot, spider, other automated device, or manual process to monitor or copy any content from the Service. The upstream Rights include rights to (i) the Service developed and provided by upstream; and (ii) all software associated with the Service.

Your Intellectual Property Rights upstream does not claim any ownership in any of the content that you upload, transmit or store in your Cobot account. We will not use any of your content for any purpose except to provide you with the Service.

Representations and Warranties You represent and warrant that (a) all of the information provided by you to upstream to participate in the Services is correct and current; and (b) you have all necessary right, power and authority to enter into this Agreement and to perform the acts required of you hereunder.

Privacy As a condition to using the Service, you agree to the terms of the Cobot Privacy Policy as it may be updated from time to time. upstream understands that privacy is important to you. You do, however, agree that upstream may monitor, edit or disclose your personal information, if required to do so in order to comply with any valid legal process or governmental request (such as a search warrant, subpoena, statute, or court order), or as otherwise provided in these Terms of Service and the Cobot Privacy Policy.

Account Inactivity After a period of inactivity, whereby a user fails to log in to an account for a period of nine months, Cobot reserves the right to disable or terminate the account. If an account has been deactivated for inactivity, the username associated with that account may be given to another user without notice to you or such other party.

Privacy As a condition to using the Service, you agree to the terms of the Cobot Privacy Policy as it may be updated from time to time. upstream understands that privacy is important to you. You do, however, agree that upstream may monitor, edit or disclose your personal information, if required to do so in order to comply with any valid legal process or governmental request (such as a search warrant, subpoena, statute, or court order), or as otherwise provided in these Terms of Service and the Cobot Privacy Policy.

Termination; Cancellation You may cancel your use of the Services and/or terminate this Agreement with or without cause at any time by providing notice to upstream at; provided, however, that a terminated account may continue to exist for up to two business days before such cancellation takes effect. Cobot may at any time and for any reason terminate the Services, terminate this Agreement, or suspend or terminate your account. In the event of termination, your account will be disabled and you may not be granted access to your account or any files or other content contained in your account although residual copies of information may remain in our system. Except as set forth above or unless upstream has previously canceled or terminated your use of the Services (in which case subsequent notice by upstream shall not be required), upstream will notify you via email of any such termination or cancellation, which shall be effective immediately upon upstream’s delivery of such notice. Sections 3, 4, 5, 7, and 9 – 11 of the Agreement shall survive expiration or termination.

Indemnification You agree to hold harmless and indemnify upstream, and its subsidiaries, affiliates, officers, agents, and employees from and against any third party claim arising from or in any way related to your use of the Service, including any liability or expense arising from all claims, losses, damages (actual and consequential), suits, judgments, litigation costs and attorneys’ fees, of every kind and nature. In such a case, upstream will provide you with written notice of such claim, suit or action.

Choice of Law; Jurisdiction These Terms of Use will be governed by and construed in accordance with the laws of the State of Germany, without giving effect to its conflict of laws provisions or your actual state or country of residence. Any claims, legal proceeding or litigation arising in connection with the Service will be brought solely in Germany, and you consent to the jurisdiction of such courts.